Retain: You can choose for how long certain types of data can remain in your G Suite account. How does Google Vault Work?Īt its core, Google Vault has five basic capabilities: Not only that, it is also important you know the best practices to follow when using this tool. That’s why it is important you should know how to use the tool. This data can then be used to settle important company matters and for any legal purposes. The main purpose of the Google Vault is to help you get important data and information related to your company/business. That’s because Google Vault also lets you scan for – and recover deleted data. Well, some people confuse it as a recovery tool. Now that you know a bit about Google Vault, you might be wondering what’s the purpose of such a tool? Quick note before we dive in: Google Vault can only search inside your employees’ G Suite accounts – not their personal Gmail accounts. With Google Vault, you can also search inside the G Suite accounts you created for your employees. And the search isn’t limited just to your account. You can use it to search your entire G Suite account for relevant data. Provide a change log things that are added to the audit log over time.What is Google Vault? Well, it is a pretty important G Suite feature. It also appears that there is no way to validate the server time was synced with NTP. If a report is downloaded, this information is excluded and could prove to not be enough detail for true sequencing when integrating with additional log sources. There is also a gap in the time-synced nature of these logs as they only provide detail down to the millisecond if the API is used to gather the data. Google Apps doesn’t provide much insight into the immutable nature of these logs or try to prove immutability in any way. However, it is better to disclose known issues than to keep this information hidden from customers. The detail provided about the mechanics of the Drive Audit Log gives some insight into the difficulty of delivering truly accurate logs. Also, given that the audit log is only covered with a 99.9% SLA there is room for additional errors. However, this lag time can cast some doubt on the reliability of the logs. Google Apps does provide insights into the retention policy & lag times for all audit events. Ie, every time a Google Doc is viewed that view is logged for administrative use (IP address does not appear to be included with view events). Having API access is an important feature as it allows companies to move this into unified logging systems like Splunk to create a holistic view of user activity.įor Google Apps Unlimited the audit log for Drive is even more detailed in that it logs View events. Unlimited Admins can access Drive and Mobile audit logs from the API. Standard Admins do have access to some of the Audit Logs via the Reports API (today this includes Admin activity, Logins and Tokens). The main functionality that the Google Apps Calendar Audit Log appears to be missing is the ability to access this information from the Reports API. With options for which columns to include in the report:Īs well as a detailed filtering & date ranging option:Īny report can be exported to either CSV or directly into a Google Sheet: The Calendar audit log is a great example of how audit logs should be done. The execution of the audit logs as shown below is actually quite good. Google+ also doesn’t appear to have audit logs but that could just be a function of no one having ever used it. Noticeably missing is any audit log activity for Hangouts (videos or chats). Unlimited admins are also able to access audit logs for Mobile and Drive (which we’ll get into later). Google categorizes their audit trail as a type of report, so it is available under the Reports menu.įor the Standard Plan, audit logs are available for Admin activities, Logins, Calendar activities, Tokens, Groups, and Email log search. Non-admin users have no way to view their personal audit history. By default, the feature is only available to Admins. Google Apps for Work provides a robust audit trail to both Standard and Unlimited accounts.
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